How To Cancel Different Types Of Meetings In Outlook

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To organize a meeting with your friends, co-workers, employees, or even with your doctor the easiest way is by using Microsoft Outlook calendar. Organizing meetings on a Microsoft Outlook calendar is very easy and you can even mark your meetings in different colors. 

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Due to some issues or anything comes then you can cancel an outlook meeting easily as it was scheduled. By using a few clicks you can notify attendees of the meeting about the cancellation. The article explains how to cancel meetings in outlook easily. One thing to remember is that you can cancel a meeting in Outlook if you are the organizer of the meeting. In case you are not the organizer then the only thing you can do is to delete the event from your calendar

How do you cancel a meeting in outlook?

Follow the given steps to cancel a meeting in outlook:

  • Go to your outlook inbox and click on the calendar icon which is present at the bottom left corner of the left column on the screen. After the calendar opens, move the cursor to the date of the meeting that you want to cancel and double click on it. 
  • The menu will appear on the screen, Select the cancel meeting option if you are the organizer of the meeting. In case you are not the organizer or you have not invited anyone to the meeting then click on the “delete meeting” option or delete option.
  • A popup menu will appear on the screen select send cancellation option. If you are a Mac user then click on the save and close option. Before sending the cancellation write the message explanation about the cancellation of the meeting to the attendees. 

Follow the given steps to cancel one meeting from a set of recurring meetings:

  • On the outlook, open the calendar and move the cursor to the recurring meeting you want to cancel. Double click on it and a prompt will appear on the screen. 
  • Click the circle in front of the “Just this one” option on the prompt and then hit the ok button. Open the meeting occurrence tab and click on the Cancel meeting option.  Or you can choose to cancel the meeting option from the action group on the meeting series tab.
  • From the prompt that appears on the screen choose to delete this occurrence and click on ok. You can send a cancellation notification email, write the reason for cancellation in the respective box, and hit the send cancellation button.

You can cancel series of future recurring meetings and send updates with new and dates by following the given steps:

  • Open the calendar and move the cursor To any meeting from the future series and double click on it. From the prompt that appears on the screen select the entire series option and then ok it.
  • In the meeting invitation click on recurrence and a dialogue box of appointment recurrence will appear on the screen. Click on the “End by” option and choose the date from the calendar before the date on which the last meeting was expected and ok it.
  • Type a message explaining the cancellation of future meetings and choose the send update option. 

What happens when you cancel a meeting in outlook?

When you cancel any type of meeting from Microsoft Outlook then the meeting along with all notes and attachments will be deleted from the outlook and all the attendees of the meeting get an email notification about the cancellation of the meeting.

Conclusion

You can cancel any meeting in outlook easily as it was scheduled. After reading the above article you will be able to know how to cancel meetings in outlook easily. You can cancel all types of meetings including an individual, a single meeting from a set of recurring meetings, or a series of future recurring meetings. You can also send a message to the attendees of the meetings about the cancellation and when it will occur next. 

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